Job Description

The Facilities Manager is responsible for the overall maintenance, security, operations, and preservation of Boscobel’s buildings, grounds, technical systems, and rental properties. This position provides leadership and oversight for maintenance and security staff; supports programs, events, and exhibitions; and ensures that the 112-acre site is maintained to the highest standards of safety, functionality, and historic integrity.  This role requires a combination of administrative management and hands-on work, including the operation of equipment, physical labor outdoors in all weather conditions, and availability to support operations during days, nights, weekends, and holidays.

This position reports to the Deputy Director of Operations and Facilities and keeps her/him informed weekly of departmental progress on assigned projects, sitewide maintenance, emergency situations, and purchases.  The FM schedules, supervises, and ensures the ongoing development of a team of part and full-time Maintenance Technicians along with hiring and overseeing seasonal and contract help as budgeted.  S/he demonstrates exemplary organization, communication, and interpersonal skills to collaborate effectively with every department, clients, tenants, and vendors to achieve the museum’s strategic and financial targets. This individual should be a self-starter, able to anticipate and resolve potential conflicts between the museum’s site, mission, and operations, and client/vendor/guest expectations.  

The Facilities Manager position is envisioned as a year-round, full-time, non-exempt position averaging 40 hours/week and at least one weekend day onsite per week.  All Boscobel employees are expected to work certain holiday, evening, and weekend programs throughout the year including Chamber Music Festival events, holiday Twilight Tours, Independence Day concert, and other events as needed.

Program Support, Safety, and Security (30%)

• Ensure property security, including controlling the main gate and other access points; opening and closing all buildings; examining museum interiors to ensure proper conditions and accountability of art objects; activating/deactivating alarms; and monitoring onsite activity.
• Assist the Curator and/or Collections Manager with gallery preparations, exhibition installation and de-installation, and object handling/transport as directed.
• Coordinate with all departments to provide set-ups, deliveries, and other services necessary for programs and events.
• Respond to risk and emergencies proactively and promptly; advise appropriate parties; build and maintain relationships with local emergency response entities.
• Coordinate stewardship and security requirements with outside entities using Boscobel facilities, including the Cold Spring Farmers’ Market, private rental clients, and vendors.

Maintenance (40%)

• Plan, schedule, and lead volunteer workdays, providing training, guidance, and on-site oversight for trail restoration, invasive species removal, and routine grounds upkeep.
• Maintain the two single-family rental properties owned by Boscobel.
• Support, implement, and maintain the agreed horticultural strategy and support programs such as the Philipstown Garden Club as they relate to gardens and grounds.
• Maintain the site to the highest possible standards, including:
  • Planting and caring for trees and plants as outlined in the Master Plan
  • Maintaining the beauty and integrity of historic structures
  • Keeping the site as free as possible of invasive plants, litter, and unwanted animal/insect populations
  • Managing snow and ice removal, and all weather-related issues
• Maintain the inventory, operational state, and safe use of maintenance equipment and supplies such as snow blowers, tractors, lawn maintenance equipment, and power tools.

Repairs & Capital Improvements (15%)

• Implement, manage, and communicate the museum’s schedule of repairs and capital improvements, including infrastructure, buildings, and technical systems.
• Gather accurate estimates for vendor contracts; share with the Deputy Director; and, upon approval, confirm that all contracted work is completed as specified.

Administrative (15%)

• Schedule, train, and supervise the maintenance staff; supervise staff to ensure coverage and that all rounds and tasks are completed, even in the Facilities Manager’s absence.
• Monitor invoices and estimates closely and communicate regularly with the Finance Department.
• Develop, implement, manage, and communicate the museum’s efforts to improve environmental sustainability, including chemical-free plant care, composting, energy efficiency, and reduced use of fossil fuels.
• Ensure understanding and enforcement of OSHA guidelines and other applicable regulations to protect staff and the visiting public; report all work-related injuries immediately to Human Resources for compliance.
• Perform all other duties as assigned

Qualifications/Requirements

• 5-10 years experience working with pre-1950’s buildings, gardens/landscaping
• Knowledge of building systems
• Managing a team of 3 or more people
• Service-centric mindset
• Communication skills via phone, mail, email, and in person
•  Excellent time management skills, ability to multi-task
• Eagerness to learn and work independently and collaborate as part of a team
•  Ability to maintain a highly professional, positive, and flexible mindset and demeanor
•  Valid driver’s license and personal vehicle
• Maintain a valid driver’s license.
• Perform physically demanding work across the 112-acre site in all weather conditions, including lifting and carrying up to 50 pounds, with or without accommodation.

Salary and Benefits for qualified applicants

• Salary range: $70,000-85,000 annually depending on experience
• Medical, dental, and life insurance
•  Generous 401k retirement plan
• Paid time off, including annual vacation, sick leave, personal days, and museum holidays
• Staff discount in museum store
• Access and free admission to numerous museums and cultural institutions
• Professional development opportunities

Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply.  Qualified applicants are encouraged to email their cover letter and resume to info@boscobel.org.

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Job Tags

Full time, Part time, Seasonal work, Local area, Immediate start, Flexible hours, Night shift, Weekend work, Afternoon shift, 1 day per week

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